ABBAS AND TEMPLECOMBE PARISH COUNCIL
Minutes of the Meeting held on the 13th November 2012
PRESENTCouncillors I Speight (Chairman), Sarah Webb (Vice Chair), M Batchelor, C James, I Middleton, C Hukins, P Andrew, A Vincent, G Wilson, L Bennett
4 Parishioners, Angela Barton, Mr William Wallace District/County Councillor
Chairman commenced the Open Forum and indicated the change of heading to indicate Press and Public are welcome to attend, but other than when invited they have no right to speak, as advised by SALC.
Angela Barton was present and reported on the current planning application for Henstridge Airfield. She commented on the various current conditions that were seeking variation that she felt currently were protecting residents. She felt the changes in activity and movements would be significant. There would be no affect on the Air Ambulance. Chairman reported that the Parish Council had not been included in the application and changes would have little or no affect on Templecombe. Some Members considered the application should be discussed and it was agreed to include it on the Agenda for the next meeting. Clerk would contact Adrian Noon – Planning Officer – SSDC to obtain information.
William Wallace reported that he had up to £1,000.00 available from his Health and Well-Being budget, to fund an item of play area equipment. An e-mail to him with the details would be sufficient. The road scheme was proceeding.
The stability of the bridge had come into question, due to the recent flooding, an engineers check had been carried out.
The result of the Slades Hill application was due on the 12th November but no decision had been made as yet.
In the absence of PCSO John Winfield Clerk reported that there had been another lead theft from St Mary's Church roof, which had been covered in the Blackmore Vale. Patrols were also being carried out at the Recreation Ground.
1 APOLOGIES FOR ABSENCE
Hayley Nass, PCSO John Winfield
2 MINUTES OF THE PARISH COUNCIL MEETING HELD ON THE 9TH OCTOBER 2012
It was proposed by I Middleton and seconded by M Batchelor that the draft Minutes, as previously circulated, be agreed as correct and signed by the Chairman, subject to one amendment to 12) Highway Matters matter 1) Update on public meeting – Road Scheme for Templecombe vote should read "Members present were in favour with one against".
3 DECLARATIONS OF INTEREST AND DISPENSATIONS
Sarah Webb declared an interest in Agenda item 5 Planning 5) Planning application no 12/03277/OUT – Slades Hill Re: discussions with Planning Consultant in connection with draft 106 Agreement. (Dispensation dated 11.9.12)
Received since the last meeting was discussed:-
Application no 11/03369/FUL – Demolition of existing garage and the erection of a detached dwelling – 3 Bowden Road Templecombe (Refused)
Application no 11/04263/FUL – Erection of 1 no wind turbine, access track and associated ancillary development – Land OS 3167 High Winds Farm Higher Holton Wincanton (Appeal dismissed)
It was proposed by C Hukins and seconded by I Middleton that the following cheques be paid:-
Royal British Legion – Donation to 2012 Poppy Appeal 50.00
G Adlem – Drawing works for sewer diversion – Cemetery 550.00
South West Tyre Services Limited – 2 x tyres – Tractor/puncture
repair/call out ; 535.14
Wessex Water – 21.3.12-18.10.12 – Changing rooms/
Social Club – Recreation Ground ; 406.55
South Somerset District Council – 2012 Annual Playground
Inspection report 55.44
J Pratt (Groundsman) – Salary/Expenses – Churchyard/Cemetery
and Recreation Ground – October 2012 218.50
T Chapman (Clerk) – Salary/Expenses – November 2012 336.77
Templars Tennis Club – Refund for poly sheet for repair to shed 27.98
I Speight – refund for materials for installation of noticeboards 9; 9.74
Members discussed the various donations and agreed to the following:-
Clerk reported that the direct debit to the Utility Warehouse, for October 2012, amounted to £29.72.
7 YOUTH CLUB
Clerk reported that Mr Steve Barnes – Young Peoples Officer – SSDC would be prepared to meet and offer support towards the setting up of a voluntary youth club.
8 TEMPLECOMBE SCOUT GROUP REPORT/SCOUT HUT – C Hukins
C Hukins had no report to make, a meeting was set for the following week.
9 DISTRIBUTION OF MINUTES/AGENDAS TO PARISH COUNCILLORS
It was agreed that Clerk would e-mail draft Minutes and Agendas to Members and provide hard copies at the actual meeting. Hard copies would continue to be delivered to those without access to e-mail.
10 REPORT ON WEBSITE – UPDATE
M Batchelor reported that Tim Law was happy to continue to host the Parish Council documents and newsletter on his village website.
11 HIGHWAY MATTERS
Previous to this meeting a situation has arisen due to a large commercial vehicle being left parked in School Lane car park. Presently, no communication has been sent to the owners. PCSO John Winfield had visited and explained the regulations for use of the car park.
Chairman referred to the changes in legislation in respect of the clamping and towing away of vehicles, including the restraints on moving vehicles off of private land. Information had been sought from SALC and Ian Clarke, Solicitor – SSDC. SALC commented that without a by-law in place there was little chance of enforcement. Generally local by-laws must be enforceable and applied evenly to all. No reply had been received from Ian Clarke – SSDC. The current signage had stopped the car park being used by the railway station users. It was felt that reference to a fine should remain as the Parish Council were not imposing it. I Middleton declared an interest, as his property adjoins the car park. The Transport Plan contained no reference to free car parks. It was felt at this stage the Parish Council did not want to seek its own legal advice. It was agreed that a letter be sent to Ian Clarke – SSDC and advice sought from Somerset County Council. It was felt similar parking issues could arise at the Recreation Ground car park.
It was reported that a silver 4 x 4 had been seen driving over the bank, near the School. PCSO John Winfield had spoken to the vehicle owner. The option of a controlled entry and posts were put forward.
G Wilson was able to collect the de-icing material. Clerk gave him the collection voucher.
G Wilson reported that he was able to source LED lights for approximately £13.00 a set. Most of the lights had been replaced due to weather damage. Chairman referred to the insurance conditions, received from Came and Company, that the Parish Council would have to adhere to if they were responsible for trees/lights during the festive period. Property owners would need their own public liability insurance if trees were bracketed to their property.
Members discussed the way forward, a donation was suggested, but it was felt the Council would not sponsor trees this year. It was proposed that a scheme should be established with all interested parties to purchase more substantial lights that could be used year after year.
It was agreed to meet at I Middleton's house at 10.00 am.
Clerk confirmed that Abbas and Templecombe was now included in the new programme.
Chairman read out e mail received from the Chair of the Pre-School, requesting road signage to the Pre-School. Members were happy to offer support but felt it would be more beneficial for the Pre-School to deal direct with Highways. Clerk would reply with contact details.
Chairman reported that the Noticeboards had now been installed. The Westcombe board could not be installed correctly, due to the close proximity of a neighbouring fence. It was agreed that the noticeboard should be moved on to the grass area at Westcombe. Clerk would seek approval from Highways. L Bennett would collect the old board from School Lane car park.
C James reported that the Bus Committee had reconvened and would be meeting with MPs.
South West Coaches were reducing their services.
P Andrew reported that both gates, crossing the railway, had been wired shut. He had re-opened them. The crossing boards had also been removed. Eve Wynn had been contacted and she had approached Network Rail. She had received a reply from them indicating that visibility was good at both sites and the crossings would be reinstated following renewal of the track.
The broad walk would require clearing in the spring.
13 TREE WARDEN'S REPORT
I Middleton reported that he had spoken to Bob Saunders and asked him to approach the other residents but had not had a reply. He had carried out another inspection, the stump remained by Bob's house and the visibility was better. Where the trees were missing people had been parking. He would speak again to Bob Saunders.
Tree Wardens had been asked to check for any signs of disease in Ash trees. I Middleton had carried out an inspection of trees, along Temple Lane, and there was no evidence of disease. He felt the process would need to be repeated in the spring.
14 CEMETERY/CLOSED CHURCHYARD
Andy Greene had commenced work in the Churchyard.
Clerk had circulated copies of the conditions, received from Wessex Water, in connection with the relocation of the sewer drain. Point 18 stated that a minimum of 6 metres was required, centred over the line of the diverted sewer, it may be possible to negotiate this. It was felt a site meeting, with Gary Adlem, was required and also that he should be asked to project manage the work. Clerk would arrange a meeting, Chairman and M Batchelor would also attend.
Clerk reported that the Rev Hallett had indicated that burial spaces could be consecrated as they were needed, but he had advised that the cemetery should be fully consecrated at some stage. G Wilson queried whether as it was required as the site was a cemetery as opposed to the Churchyard. Clerk would speak seek clarification.
M Batchelor reported that he would delay sending the December edition of the newsletter to print so a report on the Slades Hill application could be included if it was available. A copy of the newsletter would be circulated by e-mail. Articles to be included, as follows:-
Members discussed delivery of the newsletters and it was agreed that a "thank you" gift be given to the deliverers.
16 RECREATION GROUND MATTERS/CHILDREN'S PLAY AREA
A) Play Area
Chairman referred to the Quarterly/Annual reports. It was reported that the top section of the curved ramp, on the toddler multi unit, was rotten and in need of replacement. P Andrew had made a temporary repair. It was proposed by M Batchelor and seconded by C Hukins that the replacement parts should be purchased from Playdale.
It was noted that there was graffiti on the youth shelter. It was suggested that SSDC be asked what treatments they are currently using on graffiti.
B) Social Club
C Hukins reported that the scheduled meeting had been cancelled.
Clerk had met with a member of SSDC Streetscene team. The location preferred by the Parish Council was not in an appropriate area for the workmen to access the bin for emptying. It would be acceptable for the bin to be attached to the footpath finger post. Members felt that this may not be appropriate due to the close proximity of neighbouring properties and it felt thought should be given to another location.
E) Letter dated 19.10.12 – Wessex Water – Allowance for leakage
Noted. It was suggested a monthly reading be taken. P Andrew would be willing to do this and Clerk would see if a handle could be obtained from Wessex Water to access the cover.
F) Anti-social behaviour – Play Area – e-mail date 4.11.12
Chairman referred to the contents of the e-mail and reported the incident to Members.
G) Repair to Hamlets Brill (Toddler multi unit) – Play Area
Dealt with under no 16 A)(1) above.
No matters to report.
17 ANY OTHER BUSINESS/ITEMS FOR AGENDA FOR NEXT MEETING ON THE 11TH DECEMBER 2012
It was suggested that the School be given some of the Jubilee mugs for new children coming into the school.
M Batchelor and C James agreed to investigate a suitable item for the Play Area, that could be purchased from Mr William Wallace's Health and Well-Being budget. It was thought that it should be stainless steel and not wood.
Meeting closed at 10.00 pm Signed.............................dated......................................